Administrative Assistant in Fort Madison, IA at ScottsMiracle-Gro

Date Posted: 6/4/2021

Job Snapshot

Job Description

Here at Scotts Miracle-Gro there is no such thing as a typical day.  Our culture is constantly energized by new and exciting growth opportunities and at a rapid pace.  Every Associate plays an important role in providing innovative solutions for today’s gardeners and growers and contributing new ideas to improve operations. In our company you need grit, it is what we were founded on over 150 years ago and is what keeps us growing. Regardless of your level in the organization there is a platform for your voice to be heard and the ability to influence change. Family, community and hard working values are weaved into all that we do. Come grow with us, where we develop and nurture the next generation of leaders. ​

Job Objective:   Serve as the administrative assistant to the Fort Madison manufacturing plant, as well as provide facility-wide daily and project administrative support to all Plant departments.

What you’ll do in this role:

  • Provide daily and project administrative support to Fort Madison Plant Director, as well as all other Fort Madison plant departments.

  • Assist Human Resources with tasks and projects such as: new hire & associate data change processing (local and corporate), frequent or large misc. typing, duplication and/or distribution projects. Receive and process associate legal garnishment services, respond to verbal applicant hiring status calls and general verification of employment calls, etc Schedule interviews.

  • Input all hourly payroll, utilizing payroll module weekly. Distribute departmental reports to tracking hours worked (overtime and vacation reporting). 

  • Complete administrative functions of hourly voluntary layoff program.

  • Coordinate arrangements for on & off-site meetings, e.g., make reservations, order food, coordinate meeting room arrangements, ensure required supplies are available, etc.

  • Direct visitors to appropriate Company contact and answer and direct incoming phone calls.

  • Maintain information, data, and support for specific departments as requested.           

  • ESH program management and reports.  

  • Assist/support Finance with AP resolutions as well as framework POs

  • Coordinate arrangements for on & off-site meetings for the facility.

  • Make reservations, order food, coordinate meeting room arrangements, ensure required supplies are available, etc.

  • Promote, Maintain and/or Administer associate and community activities as requested

  • Associate Birthday and Service Anniversary  Programs

  • Communication of events and activities

  • Management/Distribution of employee “give-ways/drawings”

  • Maintain Contribution/Donation information

  • Utilize and understand corporate purchasing and payment programs for supplies, meals, contributions, etc.

  • Order, receive, distribute and maintain appropriate inventory of administrative and office supplies.

  • Administer companies uniform allowance program and maintain other vendor relations as requested.

  • Maintain Facility Access (Badge System).

  • Process incoming and outgoing mail.

  • Other task as assigned

What you’ll need to be successful:

  • High School Diploma or GED required, with additional business courses a plus.

  • Extensive working knowledge of Windows , min. 50 wpm and Google Suite.

  • Ability to accept work direction from multiple sources. (Competency: Build Relationships)

  • Ability to independently prioritize work, to successfully meet Plant needs. (Competency: Efficiency)

  • Ability to remain flexible to adapt to changes in work direction. (Competency: Adaptability)

  • Ability to maintain confidentiality and interact professionally with both internal and external associates. (Competency: Build Relationships)

  • Strong organizational skills a must. (Competency: Efficiency)

  • Effective interpersonal skills necessary for a teamwork environment. (Competency: Listening)

  • Proven record of dependability and high initiative. (Competency:  Service, Quality)

  • Willingness and ability to follow established facility guidelines, to include working safely.  (Competency: Quality)

What we do for you (just to list a few cool ones):

  • Offer extremely competitive benefits including Health, Dental and Vision coverage.

  • 401K match (up to 7.5%) and discounted stock purchasing program (15% discount).

  • 13 paid holidays and a generous vacation policy.

  • Fitness Club Reimbursement ($350) ]

  • Nutrition reimbursement program (up to $200 per associate and per spouse)

  • Our commitment to diversity and inclusion includes employee resource groups: Scotts Women’s Network, Scotts Black Employee Network, Scotts Veterans Network, GroPride Network, Scotts Associates for a Greener Earth (SAGE), and Scotts Young Professionals.


Not interested in this role? Stay up to date on future opportunities by joining our ScottsMiracle-Gro and Hawthorne Gardening talent networks.

Scotts is an EEO Employer, dedicated to a culturally diverse, drug free workplace.

EEO/AA Employer/Minority/Female/Disability/Veteran/Sexual Orientation/Gender Identity

Notification to Agencies:

Please note that the Scotts Miracle-Gro company does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Master Service Agreement, and specific approval to submit resumes to an approved requisition, the Scotts Miracle-Gro company will not consider or approve payment regarding recruiter fees or referral compensations.