Executive Assistant in Vancouver, WA at ScottsMiracle-Gro

Date Posted: 5/16/2020

Job Snapshot

Job Description

Here at Scotts Miracle-Gro there is no such thing as a typical day.  Our culture is constantly energized by new and exciting growth opportunities and at a rapid pace.  Every Associate plays an important role in providing innovative solutions for today’s gardeners and growers and contributing new ideas to improve operations. In our company you need grit, it is what we were founded on over 150 years ago and is what keeps us growing. Regardless of your level in the organization there is a platform for your voice to be heard and the ability to influence change. Family, community and hard working values are weaved into all that we do. Come grow with us, where we develop and nurture the next generation of leaders. ​

The Hawthorne Gardening Company is a company focused on hydroponic and controlled environment growing. Dedicated to creating high quality products founded in social and environmental responsibility. Backed by the largest lawn and garden company in the U.S. (Scotts Miracle-Gro, NYSE: SMG) we bring new ideas, values, and culture to our endeavors without the constraints of a large corporation. We are an energetic, progressive-minded, sustainability-focused group of highly-motivated individuals, eager to share our love of gardening with the world. 

We are looking for an Administrative Assistant who will grow at our Vancouver, WA corporate offices.

As an Administrative  Assistant you will provide support to Executive and Senior Management and their support teams.  This position will specifically support the leaders of Hawthorne Sales and Operations.

What you’ll do in this role:

  • Perform general day to day administrative office duties, including but not limited to:  scheduling of meetings, manage and maintain Sr Management and others calendars, phone coverage, screening phone calls, preparing documents, filing, travel and expense reports with minimal supervision.

  • Collaborate cross-functionally with the company administrative team, other departments, vendors, and outside parties. 

  • Coordinate travel arrangements for staff and incoming visitors, as needed, creating detailed travel agendas.

  • Coordinate and arrange catering, onsite and offsite meetings

  • Assist with managing and tracking projects, as needed.

  • On board new hires (order electronic equipment, business cards, send welcome package)

  • Order electronic equipment & business cards for current sales team when needed and keep records

  • Handle confidential and sensitive information with discretion.

What you will need to be successful:

  • Minimum 3 years experience in an administrative position supporting senior level management. 

  • Fluent working knowledge of Google (gmail, calendar, drive); Concur; SAP; Time Management.

  • Proficiency in Microsoft Office (Excel, Word, Powerpoint).

  • Ability to handle confidential information and be extremely detail-oriented.

  • Ability to work in a fast paced environment and successfully multitask.

  • Strong customer service orientation and problem solving skills.

  • Ability to work independently, set and manage changing priorities and solve problems utilizing sound judgement.

  • Strong written and verbal communication skills required.

Some other nice to have’s:

  • Experience supporting multiple leaders in a remote location preferred

  • Bilingual in Spanish/English

What we do for you (just to list a few cool ones):

  • Offer extremely competitive benefits including: Health, Dental and Vision coverage.

  • Fitness club reimbursement ($350/ Individual & $500/Family)

  • Starting day one, 401K match (up to 7.5%) and discounted stock purchasing program (15% discount).

  • Our commitment to diversity and inclusion includes four employee resource groups: Scotts Women’s Network, Scotts Black Employee Network, Scotts Veterans Network and Scotts Young Professionals.

  • Generous vacation day policy in addition to 11 holidays

Not interested in this role? Stay up to date on future opportunities by joining our ScottsMiracle-Gro and Hawthorne Gardening talent networks.

Scotts is an EEO Employer, dedicated to a culturally diverse, drug free workplace.

EEO/AA Employer/Minority/Female/Disability/Veteran/Sexual Orientation/Gender Identity

Notification to Agencies:

Please note that the Scotts Miracle-Gro company does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Master Service Agreement, and specific approval to submit resumes to an approved requisition, the Scotts Miracle-Gro company will not consider or approve payment regarding recruiter fees or referral compensations.