Office Coordinator in Pacific Junction, IA at ScottsMiracle-Gro

Date Posted: 9/16/2020

Job Snapshot

Job Description

Here at Scotts Miracle-Gro there is no such thing as a typical day.  Our culture is constantly energized by new and exciting growth opportunities and at a rapid pace.  Every Associate plays an important role in providing innovative solutions for today’s gardeners and growers and contributing new ideas to improve operations. In our company you need grit, it is what we were founded on over 150 years ago and is what keeps us growing. Regardless of your level in the organization there is a platform for your voice to be heard and the ability to influence change. Family, community and hard working values are weaved into all that we do. Come grow with us, where we develop and nurture the next generation of leaders. ​

The successful candidate will coordinate and execute all office services, maintenance, systems management and administrative support as needed by the business.

What you’ll do in this role:

  • Maintain all leased office equipment profiles across multiple locations. Negotiate lease options, rates, and terms to present lowest cost / best benefit options to management for approval.

  • Partner closely with Facilities team to ensure proper maintenance upkeep of the building.

  • Manage telephone system with Corporate (Company greetings, recordings), professionally receives/directs in-coming calls and maintains the Internal Phone Directory and Reception Directory.

  • Manage meeting room Calendars and posts schedules daily.

  • Maintain office supplies inventory and the relationship with office supply vendors to ensure we’re practicing lowest cost providers at all times.

  • Partner closely with Finance to ensure proper purchase order processing, invoicing on company equipment, updated customer insurance certificates and annual customer reviews.

  • Oversee company phone and company car program to ensure compliance, efficiency and cost-effectiveness.

  • Assist with onboarding new hires to ensure they have all hardware, software, building and system access for their first day of work.

  • Coordinates servicing of all technology and ensures company devices are secured appropriately.

  • Maintains the Company’s contracts, insurance certificates (including those required by suppliers/customers) and legal documents in a secure place.

  • Manage corporate calling card program nationally to ensure all required users are enrolled.

  • Assist in Production/Processing of events, donations, promotional materials as required including the assembly and shipment of all corporate garden bags/gift baskets.


What you’ll need to be successful:

  • High Diploma. Bachelor’s degree in Business related field highly preferred

  • Minimum 3 years experience in an administrative role providing customer support to various business functions

  • Proficiency in Google Suite and Microsoft Office

  • Proven ability to build excellent relationships with cross-functional business partners and customer service skills

  • Superior organizational and follow up skills

  • Ability to work independently with little or no supervision

  • Willingness to learn and take on new tasks

  • Innovative thinking and high initiative in process improvement e.g. improvement opportunity in developing a more effective employee expense report form

  • Effective time management – ability to manage self, time and priorities and ensure all deadlines are met

What we do for you (just to list a few cool ones):

  • Offer extremely competitive benefits including: Health, Dental and Vision coverage.

  • Fitness club reimbursement - $350/ Individual & $500/Family

  • Starting day one, 401K match (up to 7.5%) and discounted stock purchasing program (15% discount).

  • Our commitment to diversity and inclusion includes four employee resource groups: Scotts Women’s Network, Scotts Black Employee Network, Scotts Veterans Network and Scotts Young Professionals.

  • Generous vacation day policy in addition to 11 holidays

Not interested in this role? Stay up to date on future opportunities by joining our ScottsMiracle-Gro and Hawthorne Gardening talent networks.

Scotts is an EEO Employer, dedicated to a culturally diverse, drug free workplace.

EEO/AA Employer/Minority/Female/Disability/Veteran/Sexual Orientation/Gender Identity

Notification to Agencies:

Please note that the Scotts Miracle-Gro company does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Master Service Agreement, and specific approval to submit resumes to an approved requisition, the Scotts Miracle-Gro company will not consider or approve payment regarding recruiter fees or referral compensations.

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