Office Manager in Provo, UT at ScottsMiracle-Gro

Date Posted: 1/8/2020

Job Snapshot

Job Description

Here at Scotts Miracle-Gro there is no such thing as a typical day.  Our culture is constantly energized by new and exciting growth opportunities and at a rapid pace.  Every Associate plays an important role in providing innovative solutions for today’s gardeners and growers and contributing new ideas to improve operations. In our company you need grit, it is what we were founded on over 150 years ago and is what keeps us growing. Regardless of your level in the organization there is a platform for your voice to be heard and the ability to influence change. Family, community and hard working values are weaved into all that we do. Come grow with us, where we develop and nurture the next generation of leaders. ​

We are looking for an Office Manager who will join our Supply Chain team in Provo, UT.

If you enjoy a fast-paced, high energy manufacturing environment, then you will fit in well as an Office Manager for Scotts Miracle-Gro. On a day-to-day basis you will be responsible for the administration of all plant objectives including financial, safety, associate development, quality and customer service. You will direct and/or provide a broad range of activities including customer service, maintenance of personnel records, payroll reporting, maintenance of data records for production and inventory, and maintenance and reconciliation of accounts payable and receivables.

What you’ll do in this role:

  • Supervise work activities of the office staff including: assigning and directing work; interviewing and recommending for hire; training employees; evaluating work performance; recommending compensation levels and disciplinary action as appropriate; developing and encouraging team rapport.
  • Provide and direct secretarial support which may include typing, data entry, record filing, reporting, and answer phone calls.
  • Provide and direct customer service functions for orders including processing orders and responding to inquiries.
  • Maintain plant personnel records, workers compensation records, accident and OSHA logs, and entering data for the payroll system.
  • Provide and direct the preparation of all shipping documents including filing and tracking freight rates, fuel taxes, and insurance certificates.
  • May also perform dispatching duties such as contacting carriers to pick up and deliver our products; contact customers to arrange delivery appointments; prepare daily shipping logs; and respond to inquiries.
  • Responsible for the maintenance of all accounts payable and receivables at the plant level. Process logs and file invoices and purchase orders, maintain and reconcile accounts payable accounts, petty cash fund and customer debits and credits. Maintain and generate inventory goods receipts, physical inventory documents and reports.
  • Assists other supervisors and/or Plant Manager in the overall operation of the facility; performs special projects as requested.

What you’ll need to be successful:

  • High School Diploma.
  • 3-5 years of office experience in a manufacturing or warehouse environment, including prior supervisory experience.
  • Experience working in the logistics field and or dispatching.
  • Working knowledge of all facets of customer service, purchasing, distribution, marketing and financials.
  • The ability to work extensive overtime.
  • Excellent communication and leadership skills are required.
  • Must be able to effectively multi-task, problem solve in a fast paced environment and direct others to achieve required goals.
  • Excellent computer skills are required.

Other nice to haves:

  • Associate’s Degree in Business or Accounting preferred.
  • Knowledge in freight cost controls, dispatching, LTL carriers, accounts payable and payroll.

What we do for you (just to list a few cool ones)

  • Offer extremely competitive benefits including: Health, Dental and Vision coverage.

  • Unbelievable 401K match (up to 7.5%) and discounted stock purchasing program (15% discount).

  • Our commitment to diversity and inclusion includes four employee resource groups: Scotts Women’s Network, Scotts Black Employee Network, Scotts Veterans Network and Scotts Young Professionals.

  • Generous holiday and vacation days.

Not interested in this role? Stay up to date on future opportunities by joining our ScottsMiracle-Gro and Hawthorne Gardening talent networks.

Scotts is an EEO Employer, dedicated to a culturally diverse, drug free workplace.

EEO/AA Employer/Minority/Female/Disability/Veteran/Sexual Orientation/Gender Identity

Notification to Agencies:

Please note that the Scotts Miracle-Gro company does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Master Service Agreement, and specific approval to submit resumes to an approved requisition, the Scotts Miracle-Gro company will not consider or approve payment regarding recruiter fees or referral compensations.

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